Dear Parents/Carers,

As you may already know, on 25th May 2018 the General Data Protection Regulation (GDPR) will come into force. This will replace the Data Protection Act 1998 and is intended to improve the safety and security of personal data held by organisations, and make sure that people understand what information is held about them and why.

We have always taken great care of the personal information we hold about pupils and parents, but the new law means that we are taking some further steps, and we want to tell you about these.

1. Firstly, you should be aware that you have a number of rights under the GDPR. You have the right to:

• Be informed about how we use your personal data.
• Request access to the personal data that we hold.
• Request that your personal data is amended if it is inaccurate or incomplete.
• Ask us to erase your personal data if there is no compelling reason for its continued processing.
• Request that the processing of your data is restricted.
• Object to your personal data being processed.

2. On our website you will find our new privacy notice for pupils and parents

http://newboldtredington.warwickshire.sch.uk, which explains in detail what personal data we hold, why we hold it and who we share it with.  This also provides details of our Data Protection Officer (DPO) [schoolDPO@warwickshire.gov.uk] who provides us with advice on compliance with GDPR and our data protection obligations, and can be contacted if you wish to make a request or complaint about your personal data. The privacy notice also explains about your rights to complain to the Information Commissioner’s Office.

3. We are reviewing our policies and procedures.  New and revised policies will be published on the school’s website, which can be accessed here http://newboldtredington.warwickshire.sch.uk

4. If anyone’s personal data is likely to be significantly involved or affected when we develop new systems or introduce new technology, we will carry out a data protection impact assessment to ensure that privacy issues are addressed.

5. Your consent – we have made some changes to our data collection forms to bring them in line with the new law. This means that we may have to ask you to consent to things again.

If you would like any more information about GDPR, you can visit the Information Commissioner’s website and in particular the Guide to the General Data Protection Regulation webpage.

If you have any questions about how the GDPR affects you, or how our school is preparing, you can contact Sam Welsby (Data Protection Lead).

Many thanks

Sam Welsby (Mrs)

Head teacher

 

To comply with the School Attendance (Pupil Registration) (England) Regulations 2024 and Data Protection expectations, it is vitally important that Newbold and Tredington C of E Primary School keeps accurate and up to date information relating to every pupil on roll.
The information we are required to record includes:
•    Pupil’s full legal name (and if appropriate, their preferred name).
•    The name, address and contact details of every person known to the school/academy who is a parent* to the pupil with whom the pupil normally resides (this is the address that has been used to register with their GP).
•    The name, address and contact details of any additional parent*.
•    Any other emergency contact details.
In order to gather this information, every year we send out data collection forms. Parents are asked to complete the form with as much information as possible and then return to the school, signed and dated. We would ask that even where there are no amendments to the data collection sheet, parents return the form, signed and dated. 
Newbold and Tredington C of E Primary School requests that if you change your contact number, move home or there are any other circumstances which may impact your child, the school is notified as a priority.
N.B. *The Education Act 1996 defines a ‘parent’ as a). any natural parent, whether married or not, b). any parent who, although not a natural parent, has parental responsibility as defined in the Children Act (1989) for a child or young person c). any person who, although not a natural parent, has care of a child or young person.